Privacy Policy

We collect information that you provide directly to us when you use our Services, including: personal identification information such as your full name, email address, phone number, date of birth, nationality, and passport details; educational background including academic transcripts, certificates, and diplomas; documents you upload as part of your application such as personal statements, recommendation letters, and CVs; preferences and search behavior on our platform, including programs and universities you view; communication data from interactions with our counselors, universities, and other users through our messaging system; and payment information if you choose to use our premium services, though we do not store full credit card details on our servers.

The information we collect serves several critical purposes in delivering our university admissions services. We use your personal data to process and submit your university applications accurately and efficiently, matching your academic profile with suitable programs and institutions. Your information helps our admission counselors provide personalized guidance tailored to your educational goals and circumstances. We communicate with you regarding application updates, admission decisions, document requirements, and important deadlines. Your data enables us to improve our platform's functionality, develop new features, and enhance the overall user experience for all students. We may also use anonymized, aggregated data for analytical purposes to identify trends, optimize our matching algorithms, and generate statistical reports that help universities understand their applicant pool better.

We share your information with partner universities and educational institutions solely for the purpose of processing your applications. This includes sharing your application materials, academic records, and contact details with the admissions offices of universities you have applied to through our platform. We may share information with trusted third-party service providers who assist us in operating our platform, processing payments, sending communications, and analyzing data, subject to strict confidentiality agreements. In certain circumstances, we may be required to disclose your information to comply with applicable laws, regulations, legal processes, or governmental requests. We will never sell your personal information to third parties for their marketing purposes. If iAdmission undergoes a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction, with continued protection under this Privacy Policy.

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include SSL/TLS encryption for all data transmitted between your browser and our servers, secure storage of sensitive documents with encryption at rest, regular security audits and vulnerability assessments of our systems, restricted access to personal data on a need-to-know basis for our employees and partners, and monitoring of our systems for potential security threats or unauthorized access attempts. While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We encourage you to use strong passwords and to contact us immediately if you suspect any unauthorized access to your account.

Our platform uses cookies and similar tracking technologies to enhance your browsing experience. Essential cookies are necessary for the platform to function properly, enabling features such as session management and security. Analytics cookies help us understand how visitors interact with our website by collecting information about pages visited, time spent on pages, and navigation patterns. Preference cookies remember your settings and choices, such as language preference, country selection, and filter configurations. You can control cookie settings through your browser preferences. Please note that disabling certain cookies may affect the functionality of our platform. We do not use third-party advertising cookies that track you across other websites.

Depending on your location, you may have the following rights regarding your personal data: the right to access and receive a copy of your personal information; the right to rectify any inaccurate or incomplete data we hold about you; the right to request deletion of your personal data, subject to certain legal obligations; the right to restrict processing of your data in specific circumstances; the right to data portability, allowing you to receive your data in a structured, commonly used format; the right to withdraw consent at any time where processing is based on your consent; and the right to lodge a complaint with a supervisory authority if you believe our processing of your data violates applicable data protection laws. To exercise any of these rights, please contact our Data Protection Officer using the contact details provided below.

Our Services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16 years of age. If you are a parent or guardian and become aware that your child has provided us with personal information without your consent, please contact us immediately. Upon verification, we will take steps to delete such information from our systems promptly. If we discover that a child under 16 has provided us with personal data, we will delete that information as quickly as commercially feasible.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: iAdmission Data Protection Team, Email: privacy@iadmission.com, Address: Tbilisi, Georgia. We aim to respond to all legitimate requests within 30 days. In cases where your request is complex or involves a large number of requests, we may extend this period by an additional 60 days, in which case we will notify you of the extension and the reasons for it.